Five ways to maximise your productivity in 2026 with monday.com
January always starts with a flurry of new resolutions and good intentions riding on the “new year, new you” buzz. From keeping fit and hydrated, to learning a new language or picking up a new hobby, there are so many things we believe we could do to make ourselves feel better, healthier, less stressed and happier for the year ahead. But who actually has the time or motivation for any of that?!
People with a good monday.com set up, that’s who.
Firstly, what is monday.com?
Monday.com is an efficiency boosting SaaS tool that enables you to manage work tasks, projects and client relationships from it’s simple to use, customisable platform. Monday has evolved to meet modern work demands with the introduction of AI-powered features, and the platform is continuing to grow in line with user demands, introducing new features throughout 2026.
How can I use monday.com to improve productivity?
Monday.com can be used in a number of ways to increase productivity in the workplace, from custom project management systems and tailored dashboards that help save time by aligning specifically to your business, to allowing you to harness the power of AI to automate repetitive tasks or even create a digital workforce to pick up the slack.
Implementing monday.com tools well, such as monday work management, monday CRM or monday Service, eases the workload for your team so that they can focus on the jobs that require strategic thought, specialist skills, or a human approach.
What can I do to increase productivity at work?
Here are five practical strategies that you can implement immediately using monday.com as a productivity tool to set yourself up for a successful year ahead:
Build custom dashboards to visualise your workflows
Automate repetitive tasks to reclaim your time
Leverage AI-powered features to work smarter not harder
Create a central hub for project communication
Set up accountability systems with time tracking and goals
Saving just 15 minutes a day by reducing manual tasks adds up to nine full working days a year. it's undeniable that's a significant time saving.
1. Build custom dashboards to visualise your workflows
Ensure you and your team have set up personalised, custom dashboards that give you instant visibility of all of your projects and important information at a glance. In a fast-paced working world, the last thing you want is to be searching different tools and systems for financial, resourcing, client and project data.
Dashboards on monday.com can be shared with colleagues in different teams and at all levels of the business, with set ‘views’ so that stakeholders can access real-time reporting that’s actually relevant to them.
Just make sure you don’t settle for a ready-made dashboard. Tailor your monday dashboard by choosing the right widgets that matter to you and your business to ensure you’re tracking key metrics and have views set up with the essential info for different team roles, whether it’s for colleagues from marketing, sales, finance, HR, IT or operations, or the high-level details that the executive team need to know, fast.
Take your dashboard game one step further with colour coding and adding status columns to quickly spot bottlenecks and project risks before they become major problems.
2. Automate repetitive tasks to reclaim your time
One of the main benefits of monday.com is the automation capabilities that truly help you to reclaim your time. Setting up automations couldn’t be simpler – it only takes a couple of clicks from the three dots at the top of your board. Follow the prompts and expand on the instructions to set automations that fit your specific needs. You’ll have saved hours of your time and reduced the frustration of repetitive manual tasks.
Some of our most useful automations here at The SaaS JEDI are status changes that trigger notifications to help keep everyone in the loop, automatic task assignments based on team workloads, and scheduled recurring tasks to help ease the mental load for our team.
3. Leverage AI-powered features to work smarter not harder
Monday.com’s AI capabilities are moving on from “just” providing software that builds itself based on the prompts that you, the user, gives it.
The platform now also provides an AI-powered digital workforce so not only can you get perfectly tailored workflows, but with an infinite virtual team doing the more manual work for you, even more can be achieved. As well as productivity uplift, risks can be spotted and eliminated before they become a problem, ensuring smooth operations for your business.
AI enabled features also include intelligent task prioritisation, predictive analytics for project timelines, and AI-assisted content generation, such as those initial sales messages. All of which can help you to make data-driven decisions, progress your projects and anticipate challenges early.
4. Centralise communication to reduce tech noise
Effective monday.com implementation moves the platform on from being used as a glorified to-do-list into a proper project management and team collaboration tool. When monday is used correctly as a central hub for project discussions, file sharing, and updates, the need to jump between multiple apps is reduced and important information doesn’t get lost somewhere in the tech noise.
By integrating your monday platform with email, Slack, and other tools, and by using best practices for keeping conversations organised within boards and at task level, communication and collaboration is far simpler and more efficient than ever before. And the icing on the cake? Clear communication means fewer unnecessary update meetings clogging up your calendars.
5. Set up accountability systems with time tracking and goals
Make sure your team stays on course for successful project completion and hitting your sales targets with monday.com's time tracking features, goal setting capabilities, and progress reporting.
As mentioned above, reporting and dashboard views can be shared across the business with key stakeholders ensuring momentum is maintained thanks to a bit of added accountability.
Work with your team to establish strategies for weekly reviews and team retrospectives, and use the real time data insights to continuously improve productivity patterns.
The impact of monday.com implementation on productivity
Whether you choose to start with automating those repetitive manual tasks, setting goals, improving team collaboration and communication or upping your visual workflow and dashboard game, productivity is a journey not a sprint. Thankfully monday.com is a tool that grows with your needs. Once you get fully into it (perhaps with team training to develop your team into expert users), your platform use and productivity will thrive.
Since saving just 15 minutes a day by reducing manual tasks adds up to nine full working days a year, chat to our team of monday.com experts at The SaaS JEDI to see where 2026 could take you and your business.
